Administrative Assistant Job at Whitestone REIT, Austin, TX

WnJyemxtbTM2QktxaDBoOGJQT1FsTlpXaFE9PQ==
  • Whitestone REIT
  • Austin, TX

Job Description

Administrative Assistant - Full-Time

Are you a proactive, people-oriented professional with a passion for organization and a drive to make things happen? We’re looking for a Full-Time Administrative Assistant who thrives in a fast-paced environment and loves supporting a dynamic team. In this vital role, you’ll be the go-to person for a wide range of administrative tasks that keep our operations running smoothly every day.

This is more than just an admin job—it’s a chance to be a key part of a collaborative, customer-focused team that works with internal departments, tenants, vendors, and clients. If you bring a can-do attitude, strong communication skills, and a knack for problem-solving, we’d love to meet you!

What You'll Do:

  • Serve as a central point of contact for all administrative needs across the region.
  • Manage virtual mail and supply orders, coordinate delivery and distribution.
  • Provide exceptional customer service to internal and external stakeholders.
  • Maintain organization and cleanliness of office spaces.
  • Assist with creating reports, presentations, and project support for leasing and property management teams.
  • Compile and maintain informational binders, documentation, and reports.
  • Enter invoices into Payscan/Yardi systems.
  • Assisting in the move-in/move-out process
  • Tracking of work orders.
  • Maintaining and tracking certificates of insurance from tenants and vendors.
  • Assisting the Sr. PM on all other property administrative-related tasks.
  • Coordinate travel arrangements and support ad hoc tasks and projects as needed.

What You Bring:

  • Strong organizational skills with exceptional attention to detail.
  • Excellent judgment and a resourceful, solution-oriented mindset.
  • Proven ability to meet tight deadlines and manage multiple priorities.
  • High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Experience with Concur, Payscan, and Yardi preferred.
  • Outstanding verbal and written communication skills.
  • A dependable, motivated, and positive attitude.
  • Associate’s degree required; Bachelor’s degree preferred.

Why Join Us?

This role offers the opportunity to play a key part in a company that values teamwork, trust, and initiative. You’ll gain broad exposure to multiple departments and make a real impact from day one.

Take the next step in your career— apply today and become part of a team where your talents are appreciated and your growth is encouraged !

Job Tags

Full time, Remote job,

Similar Jobs

OMI Group

Brand Ambassador Job at OMI Group

 ...Optimist Management Group we specialize in connecting major brands with their customers through authentic human interaction. Our...  ...We are seeking enthusiastic, outgoing, and driven Brand Ambassadors to represent Optimist Management Group in the Pittsburgh area.... 

Alta Planning + Design

Senior Design Engineer (Transportation/Traffic) Job at Alta Planning + Design

 ...Multimodal Transportation Engineer Alta is looking for a Multimodal Transportation Engineer...  ...for people walking and bicycling as the non-motorized transportation movement developed...  ...to all full-time employees: ~ Medical : PPO or HSA medical plans, Alta pays 7... 

NYC Health + Hospitals/Lincoln

Outpatient Psychiatrist Job at NYC Health + Hospitals/Lincoln

 ...Affiliate Group of New York (PAGNY)is adding an Outpatient Psychiatrist to the Behavioral Health Department at NYC Health + Hospitals...  ...award- winning Cancer and Breast Centers.The Department of Psychiatry provides care and services to one of the most diverse... 

Remedy Staffing

Election Support Staff (Expired) Job at Remedy Staffing

 ...(full-time or part-time) Opportunity to gain experience in a dynamic and collaborative work environment Make a meaningful impact during the election period Thank you for considering this opportunity. We look forward to your application! Remedy Staffing

Genpact

Wing Turbine Help desk analyst Job at Genpact

 ...challenges. If you thrive in a fast-moving, tech-driven environment, love solving real-...  ...and communicate to next level of fleet support when remote troubleshooting is not effective...  ... Co-ordinate with support groups like IT & Logistics to ensure there is business continuity...