Job Description
Founded in 1851, Notre Dame de Namur University (NDNU) is a dynamic institution whose reputation for excellence and commitment to the development of the whole person comes from its heritage as a Catholic institution founded by the Sisters of Notre Dame de Namur. Our faculty is committed to carrying out these core values throughout the curriculum.
NDNU is a fully accredited master’s university. The campus is located 25 miles south of San Francisco, neighboring Silicon Valley. NDNU serves a diverse student body from a wide variety of backgrounds and experiences and actively commits itself to educational accessibility for all students. Candidates from all backgrounds and especially from underrepresented groups are encouraged to apply.
Job Title: Admissions Counselor
Reports To: Director of Admissions
Department: Marketing, Communications & Enrollment (EMC)
Status: Full-time, Non-exempt
Salary: $33.50/hr.
Location: Belmont, CA (Hybrid or Remote)
Position Summary
The Admissions Counselor is responsible for representing Notre Dame de Namur University (NDNU) to prospective students, guiding them through the admissions process, to achieve the university’s enrollment goals. This role involves student recruitment, application review, counseling prospective students, and participating in outreach activities to promote NDNU’s graduate and credential programs in alignment with the university’s mission and values.
Key Responsibilities
Recruitment & Outreach
Represent NDNU at college fairs, graduate school fairs, community events, and information sessions both on and off campus.
Develop relationships with prospective students, school counselors, faculty, and community partners.
Conduct on-campus and virtual presentations to promote NDNU programs and admissions opportunities.
Manage an assigned geographic territory and/or program portfolio, including outreach planning and follow-up.
Maintain a high volume of outbound calls and student appointments
Admissions Counseling & Application Review
Advise prospective students and applicants regarding NDNU programs, admissions requirements, financial aid resources, and the enrollment process.
Respond promptly and professionally to inquiries via phone, email, text, and in-person meetings.
Review and evaluate applications for admission in accordance with university policies and guidelines.
Collaborate with the admissions team to ensure timely decision-making and communication with applicants.
Campus Engagement & Events
Assist in planning and executing on-campus events, such as open houses, admitted student days, and program information sessions.
Coordinate campus tours and connect prospective students with faculty, staff, and current students.
Data & Reporting
Maintain accurate records of prospective student interactions in the Customer Relationship Management (CRM) system (Element451).
Track and report on recruitment and conversion activities.
Team Collaboration
Work closely with colleagues in Admissions, Marketing & Communications, Financial Aid, and Academic Departments to ensure a seamless recruitment and enrollment process.
Participate in regular staff meetings, professional development opportunities, and university events.
Qualifications
Required:
Bachelor’s degree from an accredited institution.
Strong interpersonal, communication, and presentation skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Commitment to NDNU’s mission and the Hallmarks of the Sisters of Notre Dame de Namur.
Willingness and ability to travel and work evenings/weekends as needed.
Proficiency in Microsoft Office Suite and comfort with CRM systems.
Preferred:
Experience in admissions, recruitment, academic advising, or student services.
Familiarity with Element451 or similar CRM systems.
Knowledge of graduate and credential program recruitment.
Bilingual skills.
Working Conditions
This position requires travel within California and occasionally out-of-state.
Ability to lift and carry recruitment materials (up to 25 lbs).
Founded 172 years ago, Notre Dame DM University is an accredited, private, Catholic, co-educational master’s university, located on the San Francisco Peninsula in Silicon Valley. NDNU broadens the perspective and outlook of its students by exposing them to peers with very different backgrounds, cultures and world views.
Founded 172 years ago, Notre Dame DM University is an accredited, private, Catholic, co-educational master’s university, located on the San Francisco Peninsula in Silicon Valley. NDNU broadens the perspective and outlook of its students by exposing them to peers with very different backgrounds, cultures and world views.
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