Job Description

Purpose : This position exists to assist the Human Resources department in all general administrative functions of human resources, supporting all office locations; including training, compliance of employment law practices, administration of pay, benefits and performance evaluation programs, creating a positive work environment for employees, and providing excellent customer service to all levels of staff.

Responsibilities :

New Hires

• Checking references on potential candidates for hire
• Sending requests to CHECKR for background checks Pre-hire drug testing on candidates for employment
• Preparing new-hire paperwork, such as welcome letter and package
• Setting up employee in PAYLOCITY, prior to hire date
• Conducting new-hire orientations and scheduling initial new-hire training
• Conducting performance management software training for new employees
• On-Boarding Process to include setting up employee in Payroll system
• Scanning any and all human resources-related files, i.e. personnel, payroll, I-9s, medical files to ensure compliance with Federal and State laws, driving record and history with medical card
• Assisting in conducting exit interviews
• Maintaining employee related lists
• Maintaining new hire forms in Docu-Sign to send to new hires

Payroll

• Running BIWEEKLY time entry reports in preparation for payroll entry
• Entering data into payroll prior to reviewing with HR Director/ Company Leadership
• Running Payroll Reports and loading into file management program
• Serving as primary processor for BIWEEKLY payroll-process and submit
• Check times daily for miss punches

Benefits

• Preparing paperwork for employees going out on leave of absence or FMLA
• Completing and filing Short Term Disability Claim Forms for workers comp
• Calculating payments owed to company for pre-tax and post tax benefits and scheduling for payroll deduction upon employees return from leave of absence
• Benefits open enrollment set up with provider and employees
• Setting up annual open enrollment and new hire enrollment in Payroll program, as benefits change, 401k, and medical benefits
• Reviewing monthly insurance statements for accuracy and resolving any issues found with providers or employees

Training

• Registering employees for certifications and conferences, making travel arrangements and hotel reservations as needed
• Attending human resources-related training and conferences as needed
• Maintaining Certification files for all employees
• Performing HR communication and compliance training as needed

Administration

• Assisting with the scheduling of internal meetings such as face to face performance evaluations
• Assisting in the organization of annual and interim social functions
• Acting as facilitator for every other staff meeting
• Completing required monthly Bureau of Labor Statistics report online
• Preparing annual Worker’s Compensation Audit
• File VDWDA Occupational Wage Report with state
• Assisting in the annual and mid-year performance review processes
• File quarterly Multiple Worksite Report
• File Workers Comp claims with provider on employees
• File yearly 300A OSHA form
• File quarterly reports for state

Educational and Experience Requirements :

• Min. Associates degree in Human Resources with 2 - 5 years equivalent work experience in Human Resources
• Human Resources Generalist experience

Preferred Skills:

• Excellent organizational skills w/ability to manage multiple priorities
• Excellent customer service and interpersonal skills
• Above average written and oral communication skills

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