Job Description

Program Coordinator - Department Of Computer Science, Engineering, Math, Physics, & Statistics

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another.

The Program Coordinator reports to and supports the Department Chair in facilitating the day-to-day operations of the department. The Program Coordinator serves as a representative of Azusa Pacific University, creating a welcoming and professional environment for faculty and students in the department. The Program Coordinator provides administrative services to the department chair, full-time faculty, and adjunct faculty. The Program Coordinator also communicates and coordinates the department programs, records, and events with other University offices under the direction of the department chair.

Required Education

• Bachelor's degree.

Required Experience

• Three to five years of administrative experience is required.

Primary Duties/Essential Functions

• Acts as a confidential assistant to the chair. Coordinate calendar and meetings.
• Attend meetings; prepare and distribute minutes.
• Provide administrative support to faculty, including liaison support for organizations and events.
• Assist with student forms.
• Assist the department chair in course scheduling for full-time and adjunct faculty and interface with the registrar's office for Fall, Spring, and Summer classes.
• Assist in submission of final course schedule to registrar's /dean's offices by the assigned deadline.
• Assist in the adjunct faculty hiring process and preparation of contracts.
• Process all Professional Services contracts.
• Assign academic advisers/faculty mentors to students.
• Coordinate and facilitate the mid-semester academic advising process
• Maintain up-to-date files for majors and minors.
• Prepare overload and workload forms for faculty.
• Collect and maintain data for all degree programs for all semesters.
• Collect, maintain, and input syllabi and other documents required for program review.
• Coordinate hiring and training of student workers. Supervise these workers to provide excellent support to the department.
• Coordinate, facilitate, and implement department events such as professional conferences, graduation receptions, senior banquets, recruiter visits, etc.
• Coordinate updates of the website and university catalog.
• Coordinate communication of department events with faculty, students, and alumni.
• Maintain day-to-day office operations, including ordering and maintenance of office supplies.
• Be responsible for daily electronic timekeeping as it applies to the scope of this position.
• Practice regular, punctual attendance as required by the supervisor based on department needs.
• Perform other administrative support duties assigned by the department chair.
• Oversee communications with prospective students and families, and support admissions efforts.
• Assist with academic clubs and maintain updated records and club manual.
• Assist with ABET accreditation efforts.
• Oversee department emails and communications.
• Oversee Office Interns to assist with department goals.
• Assist in the adjunct faculty hiring process and preparation of contracts.
• Prepare overload and workload forms for faculty.
• Collect and archive syllabi.
• Coordinate student and faculty events (recruitment, welcome events, Christmas events, graduation receptions, department meetings).
• Oversee support for CEMPS Fellowship.
• Liaise with the Tutoring Center, UASC, and other departments.
• Audit math classes and prerequisites.
• Assist the program coordinator for the MS in Applied Statistics and Data Science, including publicity, recruiting events, admissions, and other duties as assigned.

Skills

• Strong interpersonal, collaborative, organizational, and problem-solving skills with exceptional attention to detail.
• Strong personal initiative.
• Ability to work under pressure and to handle multiple tasks and responsibilities with minimal supervision.
• Ability to communicate effectively and professionally, both orally and in writing. Strong intercultural communication skills.

Mental Demands

• Ability to work under pressure, exuding a mature demeanor while multitasking in a deadline-oriented environment with accuracy and consistency.
• Ability to work independently and meet deadlines.
• Ability to work collaboratively with a team, as well as an independent contributor.
• Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management before taking action.
• Self-starter with a positive attitude.
• In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands

• Requires repetitive motions and sitting at a computer keyboard.
• Hearing and speaking on the telephone.
• Able to conduct business at other offices on campus.
• Able to lift, bend, grasp, and reach, lift up to 20 lbs. occasionally.

Visual Demands

• Reading, writing notes, and computer monitor.

Environment

• Pleasant office with a comfortable temperature.

Technologies

• Proficient in Google Apps, Zoom, Canva, Mailchimp, and social media.
• Website Maintenance and database management skills.

Compensation

• Grade 7: $19.49 to $22.41 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitive benefits package.

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please review our beliefs, mission statement, and statement of faith.

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here:

Azusa Pacific University will conduct a background check on all final candidates. Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.

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