Regional Accommodation Coordinator Job at Mind Base Education, San Francisco, CA

WnJqd2xXTzA0QmVraGt4ellQZWRtdDFUZ1E9PQ==
  • Mind Base Education
  • San Francisco, CA

Job Description

The Regional Accommodation Coordinator will serve as the single, bilingual (Arabic/English) point of contact for all homestay and accommodation matters within their country. This role ensures high-quality student placements, rapid issue resolution, and comprehensive documentation—delivering a seamless experience for scholarship students and internal stakeholders alike.

Key Responsibilities

Provider Liaison & Compliance

  • Act as the primary contact for third-party homestay/accommodation providers
  • Monitor adherence to agreed standards (safety, cultural alignment, infrastructure)
  • Document service gaps or incidents and escalate to internal teams as needed

Student Matching & Well-being

  • Oversee accurate matching of students to hosts based on profiles and preferences
  • Maintain up-to-date records of student addresses, host details, consent forms, and housing arrangements
  • Provide 24/7 phone/chat support for accommodation-related concerns, triaging urgent cases appropriately

Issue Management & Escalation

  • Triage and resolve incidents such as utilities failures, safety concerns, or emotional distress
  • Arrange temporary solutions (e.g., alternate hosts, short-term stays) for urgent cases
  • Log each incident with actions taken and ensure timely follow-up to closure

Travel & Visa Tracking

  • Collect and maintain key travel and visa data for every student in the region
  • Flag upcoming visa renewals 60 days in advance and coordinate renewal logistics with students and providers
  • Verify airport-pickup arrangements and ticket bookings against internal records

Documentation & Reporting

  • Keep the centralized accommodation tracker current (placements, incidents, resolutions, visa status)
  • Produce monthly summary reports on student satisfaction, incident response times, and provider compliance
  • Prepare well-organized documentation for audits or stakeholder reviews

Qualifications & Experience

  • Bachelor’s degree in Hospitality Management, International Relations, Education, Social Work, or related field
  • 3–5 years in student services, accommodation management, international mobility, or related operations
  • Native or near-native fluency in Arabic and English
  • Proficiency with CRM/tracker tools, Microsoft Workspace (or equivalent), and data reporting platforms

Core Competencies & Soft Skills

  • Communication & Relationship-Building- Empathetic listener with clear written and verbal skills
  • Problem-Solving & Resilience - Rapid triage under pressure and creative sourcing of interim solutions
  • Cultural Sensitivity - Deep understanding of local norms and diverse student backgrounds
  • Stakeholder Management - Ability to negotiate and build trust with providers, teams, and families
  • Attention to Detail -Accurate record-keeping and documentation for compliance and reporting

Job Tags

Temporary work, Interim role, Local area, Immediate start,

Similar Jobs

Advanced Home Health Care

Private Duty Nursing (LPN/RN): 6:30a-6:30p Job at Advanced Home Health Care

 ...Are you ready for a change in your health care career? Would you like to provide nursing skills...  ...to a child with special medical needs at home?We support many parents and families who...  ...and direction of the Registered Nurse (RN) Case Manager. The LPN provides nursing from... 

Endure Technology Solutions

Senior Embedded Software Engineer (Relocation provided) Job at Endure Technology Solutions

 ...Job Title: Senior Embedded Software Engineer Location: US-DE-New Castle Permanent Full Time hire Hybrid (3 days a week onsite in New Castle DE) - Relocation provided Responsibilities: The Senior Embedded Software Engineer will support projects across the... 

Mangrum Career Solutions LLC

Private Equity Attorney - Mid-Level Associate Job at Mangrum Career Solutions LLC

 ...A highly regarded corporate law team is seeking an attorney with 4-5 years of private equity and M&A experience to join its practice. This role is ideal for candidates who excel in transactional structuring, negotiation, and strategic advisory for private equity sponsors... 

Accounting Career Consultants, ACC Legal & HR Career Consult...

Controller Job at Accounting Career Consultants, ACC Legal & HR Career Consult...

 ...forecasts in partnership with senior finance leadership. Compliance & Risk Management: Ensure GAAP compliance, maintain internal controls, and manage external audit processes. Team & Cash Management: Oversee global cash flow, mentor the accounting team, and... 

International School of Music

Music School Administrative Assistant Job at International School of Music

 ...International School of Music is seeking a dependable and personable Program Coordinator to join our team. This individual will work passionately to support and inspire our community members, fostering a love for the arts through music instruction. The successful candidate...