Job Description

Job Summary

VACANCY

School Secretary

Location: To be determined

Posting Period: May 13, 2025 through May 19, 2025

Interested applicants may apply through the ALSDE hiretrue website:

Deadline for accepting applications: May 19, 2025, or until filled

Title: School Secretary

Qualifications:

• High School Graduate
• Some knowledge of alphabetical filing system
• Working knowledge of spelling and business English
• Ability to follow oral and written instructions
• Some knowledge of routine office procedures
• Ability to type at a corrected rate of 40 words per minute
• Knowledge of computers and word processing Google and PowerSchool preferred
• Such alternatives or additional qualifications as the Board may find appropriate and acceptable

Reports To: Principal

Contract: 9, 10, or 12 Months FLSA: Non-Exempt

Job Goal: Under general supervision, performs routine clerical and typing duties following well established methods and procedures.

Performance Responsibilities:

• Regular and punctual attendance required.
• Make efficient use of time and resources available.
• Answer phone, take messages and screen/direct calls to the appropriate staff member
• Set an invitational tone of the school through presence and tone.
• Use language correctly and effectively.
• Serve as receptionist by screening calls, taking messages, scheduling appointments and assisting students and parents.
• Welcome visitors, and maintain a log of visitors for the school as assigned.
• Answer student questions and assist students with needs before, during, and after school.
• Maintain confidentiality as required and appropriate.
• Organize school mailings/communications for delivery to students, parents, and staff.
• Assist with projects including fund raising as assigned.
• Perform clerical duties such as filing, receiving, and distributing mail.
• Operate office machines in performing clerical and typing duties.
• Type routine correspondence, forms, reports, etc.
• Update, publish, and distribute school handbooks and other materials as assigned.
• Arrange appointments for supervisors.
• Assist and substitute for the bookkeeper as needed.
• Assist with the activities of parent volunteers.
• Assist with student attendance: check in/out and Early Warning Program.
• Assist in the registration of all incoming students by checking for required documentation, requesting records from other schools and maintaining records in cumulative folders.
• Assist in the withdrawal of students by preparing required withdrawal forms, making copies of necessary documentation from the cumulative folder required for registration in another school, and updating the cumulative folder with pertinent information before filing in the withdrawal files.
• Update student information regarding registration and withdrawal of students including student demographic information.
• Assist with the preparation of student class schedules.
• Maintain all general files for the school.
• Follow Board and local school policies and procedures.
• Maintain proper and professional relationships with students and other employees.
• Perform duties in a manner that promotes good public relations.
• Assist with the preparation of academic programs.
• Perform related duties as required.

Evaluation

Performance evaluation shall be in accordance with the provisions of the Board's policies and administrative procedures and guidelines.

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. The Hartselle City Board of Education reserves the right to amend the job description as needed. The terms of employment shall be in accordance with the provisions of the Hartselle City Board of Education Policy Manual, the Students First Act and the Hartselle City Board of Education Salary Schedule.

Non-Discrimination Policy

It is the policy of the Hartselle City Board of Education that no person shall be denied employment, be excluded from participation in, be denied the benefits of, or subject to discrimination in any program or activity on the basis of sex, race, religion, handicap, national origin, age, or ethnic background.

Salary Schedule: G

Link to HCS Salary Schedule:

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